Workflow library
RDI workflow library
The workflow library is where the framework meets real site work. Each entry describes a repeatable loop from trigger to evidence, decision, action, and measured outcome.
Anatomy
How to read a workflow
Each workflow is written as a practical loop. The question is not whether a feature exists, but whether evidence reaches a decision.
- 01
Trigger
- 02
Evidence
- 03
Interpretation
- 04
Action
- 05
Outcome
- 06
Measurement
A workflow is complete only when the final measurement can improve the next decision.
Index
Filter families
The current public ledger can be browsed by pack today. The next public interface should expose these filter families directly.
01
Workflow pack
02
Value pillar
03
RDI layer
04
Persona
05
Evidence type
06
Maturity stage
Current workflow ledger
Progress VerificationClaims & EvidenceDesign VerificationStakeholder ReportingGate & LogisticsSafety MonitoringSubcontractor PerformanceCompliance Record
| Workflow | Pack | Primary decision | Evidence required | Outcome measured | Evidence |
|---|---|---|---|---|---|
| 360° Interior Progress Tracking & Walk Documentation Very Common / High | Progress Tracking & Documentation | Interior fit-out, MEP installation, or finishing works reach a stage where progress verification, pre-close-in inspection, or client review is required. | use case | Remote stakeholders have a complete, navigable, timestamped visual record of interior conditions, enabling progress sign-off, defect identification, and pre-close-in approval without a physical site visit. | 25 |
| After-Hours Security Monitoring & Intruder Detection Very Common / High | Security, Theft & Access Control | An after-hours breach or suspicious event is identified — found by site staff on arrival, flagged during proactive overnight monitoring, triggered by a third-party security service, or surfaced by a motion detection alert. | use case | A footage clip with timestamps is exported and handed to the police. An insurance notification is raised if property was damaged. Protective measures implemented. | 35 |
| Automated Daily / Weekly Progress Photo Distribution Very Common / High | Progress Tracking & Documentation | A scheduled time interval arrives (e.g., daily at 07:00, or weekly on Monday morning) as configured in the evidence system's Snapmail settings. | use case | Stakeholders receive a timestamped progress photo in their inbox at the agreed cadence for the duration of the project. | 30 |
| BIM vs. Reality Comparison & Design Verification Very Common / High | Design Verification & Quality | A construction phase or specific installation activity is completed, and the project engineer or BIM manager needs to verify that what has been built matches the design model. | use case | Comparison confirms compliance or identifies a deviation that is documented, assigned as an RFI or defect, and corrected before being buried by subsequent work. | 30 |
| Delay, EOT & Weather Event Documentation for Claims Very Common / High | Claims, Disputes & Legal Evidence | A weather event or other external disruption causes a stoppage to a critical-path activity, and the contractor believes they are entitled to additional time and/or cost compensation. | use case | The change order or EOT claim package is submitted. Owner reviews and claim is approved, negotiated, or disputed with a shared factual basis established by footage. | 40 |
| Delivery Verification & Material Quantity Reconciliation Very Common / High | Claims, Disputes & Legal Evidence | A supplier or haulier submits a delivery invoice claiming quantities the site team believes are inconsistent with what was actually received — or a routine reconciliation at month-end reveals a discrepancy. | use case | Delivery record verified and invoice approved, adjusted, or rejected based on the camera and Gate Report evidence. | 25 |
| Dispute Resolution — Legal Evidence Retrieval & Formal Claims Very Common / High | Claims, Disputes & Legal Evidence | A construction dispute fails to resolve through negotiation and escalates to formal legal or adjudication proceedings. Legal counsel is engaged and a formal evidence package must be assembled. | use case | A formally preserved and authenticated footage package is delivered to the legal team or adjudicator. Footage either resolves the proceeding or forms the cornerstone of the evidence bundle. | 25 |
| Drone-Based Site Survey & Aerial Progress Capture Very Common / High | Specialist Capture & Emerging Technology | Scheduled survey interval arrives (weekly, fortnightly, monthly), major construction milestone reached, or specific quantity measurement/logistics review required. | use case | Processed aerial imagery/video delivered to project team via the evidence system platform; progress compared against programme; quantities verified; visual record archived. | 20 |
| Gate Access Control & Vehicle Movement Monitoring Very Common / High | Security, Theft & Access Control | A construction site gate opens for the working day, or a project commences operations requiring structured tracking of vehicle movements as a contractual, operational, or compliance requirement. | use case | A verified, timestamped, exportable log of all vehicle movements exists for the site — enabling delivery reconciliation, invoice validation, compliance reporting, and dispute resolution. | 30 |
| Material & Equipment Theft Investigation Very Common / High | Security, Theft & Access Control | Site personnel arrive to discover that materials, equipment, tools, plant, copper wiring, or other valuable assets have been stolen — typically overnight, over a weekend, or during a bank holiday. | use case | A structured footage evidence package is submitted to the police and insurance company. Police investigation proceeds using footage as primary evidence, sometimes leading to recovery of stolen goods. | 35 |
| Proactive Safety & PPE Compliance Monitoring Very Common / High | Safety Monitoring & Incident Management | Start of a working period, commencement of a high-risk activity, receipt of a safety concern, or a routine safety walk being impractical due to site size or access constraints. | use case | Non-compliant behaviour identified and corrected through immediate intervention or formal safety notice. The supervisor has discharged their supervisory obligation for the period without requiring a physical walk. | 40 |
| Remote Site Monitoring & Progress Checking Very Common / High | Progress Tracking & Documentation | The start of the working day, an incoming report of an incident or concern, or a routine need to verify site conditions — initiated by a PM, superintendent, senior manager, or owner who is not physically present on site. | use case | The PM, supervisor, or remote stakeholder has a sufficient and accurate picture of site status to direct their day, issue instructions to site staff, respond to an incident, or update stakeholders — without having physically visited the site. | 90 |
| Safety Incident Investigation & Post-Incident Review Very Common / High | Safety Monitoring & Incident Management | A reportable or non-reportable safety incident occurs on site — a worker injury, near-miss, structural failure, equipment damage, or environmental incident. | use case | A footage-based investigation record is produced and preserved. Submitted to the insurer, regulator, and/or legal counsel. Corrective actions identified and assigned. | 65 |
| Schedule / Milestone Progress Verification Very Common / High | Progress Tracking & Documentation | A scheduled programme review meeting, a reported or suspected delay to a critical-path activity, a milestone payment point approaching, or a subcontractor's completion claim that needs visual verification against the programme. | use case | The programme review is completed with visual evidence either confirming on-schedule progress or identifying and quantifying a delay, incorporated into the programme update or a formal EOT claim package. | 75 |
| Social Media & Marketing Content Production Very Common / High | Content, Marketing & Business Development | A construction milestone is reached, a scheduled content calendar moment arrives, or a marketing team requests a progress video for publication. | use case | A branded time-lapse or progress video is published on social media, generating engagement and creating a reusable marketing asset — with no on-site filming crew required. | 30 |
| Stakeholder & Owner Progress Reporting Very Common / High | Stakeholder Reporting & Communication | A scheduled reporting cycle, an upcoming OAC or board-level meeting, an investor draw-down inspection, or an ad-hoc owner request for a progress update. | use case | The reporting audience has received a clear, visual, credible account of site progress. Reporting obligation discharged and any questions answered visually without requiring a site visit. | 70 |
| Subcontractor Invoice & Payment Dispute Resolution Very Common / High | Subcontractor & Labour Management | A subcontractor, supplier, or haulier submits an invoice or payment application containing claims the main contractor's QS believes are inaccurate, duplicated, inflated, or relate to work not performed. | use case | The invoice or payment application dispute is resolved. The main contractor pays only what is legitimately due. Court action or adjudication is avoided. | 40 |
| Subcontractor Labour & Attendance Verification Very Common / High | Subcontractor & Labour Management | A subcontractor submits a labour return, daywork sheet, overtime claim, or payment application that the main contractor's PM or QS believes may be inflated, inaccurate, or unverifiable. | use case | The labour claim is verified or refuted by footage evidence. Dispute resolved without escalating to formal adjudication. | 40 |
| Subcontractor Work Quality & Defect Verification Very Common / High | Subcontractor & Labour Management | A quality inspection, milestone completion check, or defect liability dispute triggers the need to verify the condition of subcontractor work at a specific point in time. | use case | Work quality is confirmed or defects are identified, documented, and assigned to the responsible subcontractor for remediation. | 20 |
| Time-Lapse Production for Stakeholder Communication Very Common / High | Stakeholder Reporting & Communication | A project phase concludes, a significant milestone is reached, or a scheduled reporting interval arrives — and a condensed visual narrative of the construction process is required as a standalone deliverable. | use case | A finished time-lapse video is delivered to the commissioning party and is published, presented, or archived as a permanent record of the project's construction. | 25 |
| Variation & Scope Change Claim Validation Very Common / High | Claims, Disputes & Legal Evidence | A subcontractor submits a variation order or change claim for additional work — or a scope dispute arises during a meeting when a party alleges work was done (or not done). | use case | The variation claim is resolved using visual evidence — either validated, reduced, or withdrawn. Formal adjudication avoided. | 25 |
| Weekly Progress Meeting Preparation & Presentation Very Common / High | Stakeholder Reporting & Communication | A recurring weekly, bi-weekly, or monthly project meeting is scheduled, and the project manager must prepare a visual progress update to accompany the written programme and cost report. | use case | Meeting conducted with shared visual understanding of site progress. Decisions on programme, resource deployment, or RFI resolution made with current visual evidence. | 25 |
| Workers' Compensation & False Injury Claim Defence Very Common / High | Claims, Disputes & Legal Evidence | A site worker sustains or reports an injury and files a workers' compensation claim — or a third party alleges injury and initiates a personal liability claim. | use case | Footage-based evidence submitted to the insurer and/or legal team. Claim denied, settled at reduced value, or accepted. Footage compressed investigation timeline. | 30 |
| Access Control & User Permission Management Common / High | Security, Theft & Access Control | New project set up on the evidence system; new stakeholder requires camera access; existing user's role changes; project reaches practical completion; or GDPR/data-privacy review requires access restriction. | use case | All active users have appropriately scoped access. Unauthorised or lapsed users removed. Configuration documented and compliant with data privacy obligations. | 10 |
| AI-Powered Safety Intelligence & SIF Detection Occasional / Medium | Safety Monitoring & Incident Management | A safety violation or SIF precursor condition is detected by the AI system on a live camera feed. | use case | Alert received, condition investigated, ground operative intervenes, near-miss logged. Detection event recorded as a leading indicator. | 8 |
| Before / After Progress Documentation Common / High | Progress Tracking & Documentation | Site manager/PM/client/engineer needs to demonstrate change in site conditions between two dates — to show progress, evidence disputed scope, document an RFI-relevant condition change, or prepare a stakeholder presentation. | use case | Before/after comparison produced, reviewed, and used for its intended purpose. Comparison screenshot archived in project record. | 10 |
| Client Handover & Completion Celebration Video Common / High | Content, Marketing & Business Development | Project approaches practical completion, a major milestone event is planned, or the client formally requests a project video as a contractual/commercial deliverable. | use case | Completion video formally presented to client at handover/celebration event. Contractor retains copy for marketing portfolio and award submissions. | 10 |
| Concrete Pour & Structural Work Documentation Common / High | Progress Tracking & Documentation | Concrete pour or major structural installation scheduled — requiring contemporaneous documentation for programme verification, QA, and precautionary record against future defect allegations. | use case | Pour/structural installation documented with complete timestamped video record retained in the evidence system archive. | 15 |
| Crane & High-Risk Lift Monitoring Common / High | Safety Monitoring & Incident Management | Crane mobilised and scheduled lifts programmed; or specific high-risk/complex lift requiring method statement/appointed person — requiring remote visibility and recording capability. | use case | Lift operation completed safely with full video record retained. Footage immediately available for investigation in event of incident/near-miss. | 15 |
| Dig Permit & Underground Utility Clearance Documentation Occasional / Medium | Compliance & Regulatory | A ground excavation activity is planned in an area with known or suspected underground utilities. Alternatively, a utility strike has occurred and an investigation requires whether the permit procedure was followed. | use case | A complete visual record exists confirming that the permit-to-dig procedure was followed. | 5 |
| Drone / Media Platform Migration & Consolidation Occasional / Medium | Specialist Capture & Emerging Technology | A construction team using one or more third-party platforms identifies data fragmentation, rising subscription costs, or a mandate to consolidate all project documentation into a single environment. | use case | All active drone survey data and site media accessible within the evidence system. Redundant platform subscriptions cancelled or consolidated. | 5 |
| Fire Investigation & Hot Work Safety Monitoring Common / High | Safety Monitoring & Incident Management | Fire, smoke event, or hot work near-miss occurs on site; or post-incident fire safety investigation initiated. | use case | Footage-based investigation report identifies ignition source, sequence of events, and compliance status. Responsibility attributed. Insurance claim lodged. | 15 |
| GDPR / Data Privacy Compliance for Camera Deployment Common / High | Compliance & Regulatory | New construction project begins with camera deployment decision (GDPR obligation triggered); or DPO/legal team raises compliance query about existing deployment. | use case | Camera deployment confirmed as compliant with data protection legislation. Documentation in place sufficient for regulatory audit or data subject complaint. | 15 |
| High-Risk Zone & Restricted Area Monitoring Common / High | Safety Monitoring & Incident Management | High-risk activity planned/ongoing — crane operations with exclusion zones, deep excavation with collapse risk, proximity to live buried services, or work near energised electrical infrastructure. | use case | High-risk activity completed without safety incident. Any exclusion zone breach detected and acted on in real-time. Footage retained as compliance record. | 10 |
| Industry Event & Conference Content Production Rare / Medium | Content, Marketing & Business Development | An industry conference, award submission deadline, documentary production brief, or mining/energy sector forum creates a need for high-quality, long-form visual documentation of a construction project. | use case | Conference presentation delivered, award entry submitted, or documentary segment broadcast. Contractor's project presented to industry peers in a polished, credible format. | 5 |
| Internal Staff Visibility & Intranet / Video Wall Integration Common / High | Stakeholder Reporting & Communication | Project reaches stage of sufficient visual interest that contractor leadership/communications function decides to make site visible to broader organisation. | use case | Internal communications channel maintained for project duration. At completion, final time-lapse/highlight reel distributed as achievement celebration. | 10 |
| MEP Commissioning Verification Occasional / Medium | Design Verification & Quality | MEP systems approaching practical installation completion and the T&C programme is due to commence — requiring a pre-commissioning walkdown. | use case | MEP commissioning record includes timestamped 360° and camera documentation of installed systems at point of sign-off. | 5 |
| Multi-Site / Portfolio-Level Remote Oversight Common / Medium | Progress Tracking & Documentation | Senior manager/director with multi-project oversight responsibility needs current status check — scheduled daily/weekly review, response to escalated concern, or portfolio board meeting preparation. | use case | Portfolio-level review completed. Sites performing to programme confirmed; sites with identified concerns flagged to site team. | 15 |
| Noise & Operating Hours Compliance Monitoring Common / High | Compliance & Regulatory | Reactive: a neighbour or local authority makes a formal complaint alleging out-of-hours working. Or proactive: site manager initiates routine daily monitoring to verify compliance. | use case | Evidence used to either formally respond to a complaint (closing it without penalty), proactively demonstrate compliance, or identify an internal breach and correct it. | 8 |
| Noise, Community & Environmental Compliance Monitoring Common / High | Compliance & Regulatory | Neighbour/resident group/local authority complaint about noise/out-of-hours working/nuisance; or planning condition requires proactive compliance demonstration. | use case | Compliance review concludes with footage demonstrating compliance (complaint rebutted) or breach identified (contractor acknowledges, implements corrective action). | 20 |
| Pay Application / Progress Claim Visual Verification Common / High | Subcontractor & Labour Management | Subcontractor submits monthly pay application asserting percentage of work complete that the main contractor's QS believes may be overstated or inconsistent with recent observations. | use case | Pay application certified at face value (with visual confirmation), adjusted downward with evidenced justification, or returned for revision. | 10 |
| Perimeter & Boundary Security Monitoring (Ongoing) Common / Medium | Security, Theft & Access Control | Site mobilisation and establishment of site compound/perimeter hoarding — at which point planning conditions/site security plan/contractor procedures require perimeter monitoring. | use case | Site reaches practical completion and demobilisation. Perimeter cameras recovered. Full archive retained per post-project period. Monitoring obligation formally discharged. | 10 |
| Post-Project Close-Out & Handover Documentation Common / High | Progress Tracking & Documentation | Project reaches practical completion; contractor must assemble and hand over documentation. Or post-completion defect/dispute triggers retrieval of footage archive. | use case | Close-out visual documentation package formally delivered to client. Footage archive remains accessible for the agreed retention period. | 20 |
| Pre-Construction Baseline & Site Condition Documentation Common / Medium | Progress Tracking & Documentation | Project mobilisation — contractor establishes site compound, prepares to commence works. PM/legal team identifies need to document existing conditions before ground disturbance/demolition/traffic movements. | use case | Baseline condition record complete and archived. Record available for immediate retrieval throughout project and post-completion liability period. | 10 |
| PTZ Camera Monitoring & Directional Control Common / Medium | Specialist Capture & Emerging Technology | A site manager, PM, or safety officer needs to inspect a specific area in detail, track a particular piece of plant, follow a delivery or lift in progress, or pre-position a camera for an upcoming high-risk activity. | use case | The operator has obtained the required visual information without a site visit. The PTZ returns to its default or patrol position, and the footage is available in the recording archive. | 8 |
| Regulatory / OSHA / HSE Investigation Support Common / High | Compliance & Regulatory | Statutory safety regulator formally notifies contractor of investigation following a reportable accident, dangerous occurrence, or specified near-miss. | use case | Regulatory investigation concludes. preserved footage supports contractor's defence or informs remediation plan. | 15 |
| RFI & Issue Logging with Visual Evidence Common / High | Design Verification & Quality | Site engineer/foreman/subcontractor identifies design discrepancy, coordination clash, construction error, or site condition requiring formal clarification/instruction. | use case | RFI/issue log closed out — formal response issued. Visual evidence forms part of permanent project record. | 10 |
| Safety Training & Lessons Learned Using Site Footage Common / High | Safety Monitoring & Incident Management | Recordable incident, near-miss, or observed unsafe behaviour occurs on site; or periodic safety review cycle creates need for new relevant training content. | use case | Footage-based training content delivered. Attendance logged. Lesson-learned formally recorded and shared across business if appropriate. | 15 |
| Smart Search / Object Detection for Operational Intelligence Occasional / Medium | Design Verification & Quality | A site manager or PM needs to locate a specific object, person, vehicle, or activity within a large volume of recorded footage — either reactively (an incident occurred) or proactively (routine intelligence gathering). | use case | A targeted set of timestamped footage clips returned, reviewed, and acted upon. Intelligence need satisfied without manual footage review. | 5 |
| Snagging / Punchlist Documentation Common / Medium | Design Verification & Quality | Project reaches practical completion; client/employer's agent initiates formal snagging inspection to identify outstanding defects/incomplete works. | use case | All snagging items on formal punchlist rectified, independently verified, and signed off by client. Defects liability period commences. | 10 |
| Stockpile, Earthworks & Volume Quantity Tracking Common / Medium | Claims, Disputes & Legal Evidence | Subcontractor/haulier submits payment application claiming earthworks volumes/stockpile quantities the main contractor's QS cannot independently verify. | use case | Quantity dispute resolved — subcontractor's claimed volumes verified and paid, or drone/camera evidence demonstrates discrepancy and payment adjusted. | 10 |
| Subcontractor Plant & Equipment Utilisation Verification Common / High | Subcontractor & Labour Management | Subcontractor/plant hire company submits invoice for plant utilisation on day-rate/time-rate basis; main contractor's QS/PM believes charged period includes time when plant was not on site or was idle. | use case | Plant utilisation dispute resolved — invoice confirmed and paid, or reduced to reflect verified utilisation period. | 10 |
| Sustainability & Environmental Impact Reporting Occasional / Low | Compliance & Regulatory | A project team is required to produce a sustainability report or contribute to a CO₂/environmental impact assessment as a contractual obligation, client ESG mandate, or planning condition. | use case | Sustainability report submitted with the evidence system-sourced data contributing to specific indicators. Documented repeatable process established for future reporting cycles. | 5 |
| Tendering & Bid Preparation — Visual Portfolio Common / Medium | Content, Marketing & Business Development | Contractor's business development team identifies a tender opportunity requiring demonstration of relevant project experience. | use case | Tender submission/capability presentation submitted. Visual portfolio content differentiates contractor from competitors relying on written case studies. | 10 |
| Union / Labour Compliance & Workforce Verification Rare / Low | Subcontractor & Labour Management | A union compliance obligation, contractual workforce requirement, or production rate discrepancy prompts a review of on-site labour composition. | use case | Workforce composition confirmed as compliant, or discrepancy identified, documented, and escalated. | 3 |
| Vehicle & Plant Safety Incident Investigation Common / High | Safety Monitoring & Incident Management | Vehicle/plant incident occurs at site/gate — collision, near-miss with pedestrian, plant in restricted zone, or traffic management violation reported. | use case | Footage-based incident investigation produces factual timeline. Report submitted to insurer/legal counsel/regulatory authority. Traffic management amendments implemented. | 15 |
| VR / Immersive Site Review Rare / Low | Specialist Capture & Emerging Technology | A senior stakeholder who is geographically remote needs to conduct a meaningful site review that goes beyond flat camera footage at a significant milestone where spatial understanding of the site is important. | use case | The remote stakeholder completes the immersive site review, raises concerns for follow-up, and eliminates the need for a physical site visit. | 2 |
| Weighbridge & Tipping Truck Workflow Monitoring Rare / Low | Specialist Capture & Emerging Technology | A bulk earthworks or demolition project is underway where a subcontractor is being paid on a per-load or per-tonne basis and the main contractor needs to verify claimed loads. | use case | A reconciled load count and tonnage record produced, confirming or identifying a discrepancy. Used to approve, adjust, or dispute the subcontractor's payment application. | 2 |