RDI workflow library
A reference library of repeatable construction workflows, grouped by pack and linked to evidence depth.
Workflow ledger
Browse by pack, then open a workflow for trigger, evidence, decision, and outcome detail.
Progress VerificationClaims & EvidenceDesign VerificationStakeholder ReportingGate & LogisticsSafety MonitoringSubcontractor PerformanceCompliance Record
| Workflow | Pack | Primary decision | Evidence required | Outcome measured | Evidence |
|---|---|---|---|---|---|
| 360° Interior Progress Tracking & Walk Documentation Very Common / High | Progress Tracking & Documentation | Interior fit-out, MEP installation, or finishing works reach a stage where progress verification, pre-close-in inspection, or client review is required. | use case | Remote stakeholders have a complete, navigable, timestamped visual record of interior conditions, enabling progress sign-off, defect identification, and pre-close-in approval without a physical site visit. | 25 |
| After-Hours Security Monitoring & Intruder Detection Very Common / High | Security, Theft & Access Control | An after-hours breach or suspicious event is identified — found by site staff on arrival, flagged during proactive overnight monitoring, triggered by a third-party security service, or surfaced by a motion detection alert. | use case | A footage clip with timestamps is exported and handed to the police. An insurance notification is raised if property was damaged. Protective measures implemented. | 35 |
| Automated Daily / Weekly Progress Photo Distribution Very Common / High | Progress Tracking & Documentation | A scheduled time interval arrives (e.g., daily at 07:00, or weekly on Monday morning) as configured in the evidence system's Snapmail settings. | use case | Stakeholders receive a timestamped progress photo in their inbox at the agreed cadence for the duration of the project. | 30 |
| BIM vs. Reality Comparison & Design Verification Very Common / High | Design Verification & Quality | A construction phase or specific installation activity is completed, and the project engineer or BIM manager needs to verify that what has been built matches the design model. | use case | Comparison confirms compliance or identifies a deviation that is documented, assigned as an RFI or defect, and corrected before being buried by subsequent work. | 30 |
| Delay, EOT & Weather Event Documentation for Claims Very Common / High | Claims, Disputes & Legal Evidence | A weather event or other external disruption causes a stoppage to a critical-path activity, and the contractor believes they are entitled to additional time and/or cost compensation. | use case | The change order or EOT claim package is submitted. Owner reviews and claim is approved, negotiated, or disputed with a shared factual basis established by footage. | 40 |
| Delivery Verification & Material Quantity Reconciliation Very Common / High | Claims, Disputes & Legal Evidence | A supplier or haulier submits a delivery invoice claiming quantities the site team believes are inconsistent with what was actually received — or a routine reconciliation at month-end reveals a discrepancy. | use case | Delivery record verified and invoice approved, adjusted, or rejected based on the camera and Gate Report evidence. | 25 |
| Dispute Resolution — Legal Evidence Retrieval & Formal Claims Very Common / High | Claims, Disputes & Legal Evidence | A construction dispute fails to resolve through negotiation and escalates to formal legal or adjudication proceedings. Legal counsel is engaged and a formal evidence package must be assembled. | use case | A formally preserved and authenticated footage package is delivered to the legal team or adjudicator. Footage either resolves the proceeding or forms the cornerstone of the evidence bundle. | 25 |
| Drone-Based Site Survey & Aerial Progress Capture Very Common / High | Specialist Capture & Emerging Technology | Scheduled survey interval arrives (weekly, fortnightly, monthly), major construction milestone reached, or specific quantity measurement/logistics review required. | use case | Processed aerial imagery/video delivered to project team via the evidence system platform; progress compared against programme; quantities verified; visual record archived. | 20 |
| Gate Access Control & Vehicle Movement Monitoring Very Common / High | Security, Theft & Access Control | A construction site gate opens for the working day, or a project commences operations requiring structured tracking of vehicle movements as a contractual, operational, or compliance requirement. | use case | A verified, timestamped, exportable log of all vehicle movements exists for the site — enabling delivery reconciliation, invoice validation, compliance reporting, and dispute resolution. | 30 |
| Material & Equipment Theft Investigation Very Common / High | Security, Theft & Access Control | Site personnel arrive to discover that materials, equipment, tools, plant, copper wiring, or other valuable assets have been stolen — typically overnight, over a weekend, or during a bank holiday. | use case | A structured footage evidence package is submitted to the police and insurance company. Police investigation proceeds using footage as primary evidence, sometimes leading to recovery of stolen goods. | 35 |
| Proactive Safety & PPE Compliance Monitoring Very Common / High | Safety Monitoring & Incident Management | Start of a working period, commencement of a high-risk activity, receipt of a safety concern, or a routine safety walk being impractical due to site size or access constraints. | use case | Non-compliant behaviour identified and corrected through immediate intervention or formal safety notice. The supervisor has discharged their supervisory obligation for the period without requiring a physical walk. | 40 |
| Remote Site Monitoring & Progress Checking Very Common / High | Progress Tracking & Documentation | The start of the working day, an incoming report of an incident or concern, or a routine need to verify site conditions — initiated by a PM, superintendent, senior manager, or owner who is not physically present on site. | use case | The PM, supervisor, or remote stakeholder has a sufficient and accurate picture of site status to direct their day, issue instructions to site staff, respond to an incident, or update stakeholders — without having physically visited the site. | 90 |
| Safety Incident Investigation & Post-Incident Review Very Common / High | Safety Monitoring & Incident Management | A reportable or non-reportable safety incident occurs on site — a worker injury, near-miss, structural failure, equipment damage, or environmental incident. | use case | A footage-based investigation record is produced and preserved. Submitted to the insurer, regulator, and/or legal counsel. Corrective actions identified and assigned. | 65 |
| Schedule / Milestone Progress Verification Very Common / High | Progress Tracking & Documentation | A scheduled programme review meeting, a reported or suspected delay to a critical-path activity, a milestone payment point approaching, or a subcontractor's completion claim that needs visual verification against the programme. | use case | The programme review is completed with visual evidence either confirming on-schedule progress or identifying and quantifying a delay, incorporated into the programme update or a formal EOT claim package. | 75 |
| Social Media & Marketing Content Production Very Common / High | Content, Marketing & Business Development | A construction milestone is reached, a scheduled content calendar moment arrives, or a marketing team requests a progress video for publication. | use case | A branded time-lapse or progress video is published on social media, generating engagement and creating a reusable marketing asset — with no on-site filming crew required. | 30 |
| Stakeholder & Owner Progress Reporting Very Common / High | Stakeholder Reporting & Communication | A scheduled reporting cycle, an upcoming OAC or board-level meeting, an investor draw-down inspection, or an ad-hoc owner request for a progress update. | use case | The reporting audience has received a clear, visual, credible account of site progress. Reporting obligation discharged and any questions answered visually without requiring a site visit. | 70 |
| Subcontractor Invoice & Payment Dispute Resolution Very Common / High | Subcontractor & Labour Management | A subcontractor, supplier, or haulier submits an invoice or payment application containing claims the main contractor's QS believes are inaccurate, duplicated, inflated, or relate to work not performed. | use case | The invoice or payment application dispute is resolved. The main contractor pays only what is legitimately due. Court action or adjudication is avoided. | 40 |
| Subcontractor Labour & Attendance Verification Very Common / High | Subcontractor & Labour Management | A subcontractor submits a labour return, daywork sheet, overtime claim, or payment application that the main contractor's PM or QS believes may be inflated, inaccurate, or unverifiable. | use case | The labour claim is verified or refuted by footage evidence. Dispute resolved without escalating to formal adjudication. | 40 |
| Subcontractor Work Quality & Defect Verification Very Common / High | Subcontractor & Labour Management | A quality inspection, milestone completion check, or defect liability dispute triggers the need to verify the condition of subcontractor work at a specific point in time. | use case | Work quality is confirmed or defects are identified, documented, and assigned to the responsible subcontractor for remediation. | 20 |
| Time-Lapse Production for Stakeholder Communication Very Common / High | Stakeholder Reporting & Communication | A project phase concludes, a significant milestone is reached, or a scheduled reporting interval arrives — and a condensed visual narrative of the construction process is required as a standalone deliverable. | use case | A finished time-lapse video is delivered to the commissioning party and is published, presented, or archived as a permanent record of the project's construction. | 25 |
| Variation & Scope Change Claim Validation Very Common / High | Claims, Disputes & Legal Evidence | A subcontractor submits a variation order or change claim for additional work — or a scope dispute arises during a meeting when a party alleges work was done (or not done). | use case | The variation claim is resolved using visual evidence — either validated, reduced, or withdrawn. Formal adjudication avoided. | 25 |
| Weekly Progress Meeting Preparation & Presentation Very Common / High | Stakeholder Reporting & Communication | A recurring weekly, bi-weekly, or monthly project meeting is scheduled, and the project manager must prepare a visual progress update to accompany the written programme and cost report. | use case | Meeting conducted with shared visual understanding of site progress. Decisions on programme, resource deployment, or RFI resolution made with current visual evidence. | 25 |
| Workers' Compensation & False Injury Claim Defence Very Common / High | Claims, Disputes & Legal Evidence | A site worker sustains or reports an injury and files a workers' compensation claim — or a third party alleges injury and initiates a personal liability claim. | use case | Footage-based evidence submitted to the insurer and/or legal team. Claim denied, settled at reduced value, or accepted. Footage compressed investigation timeline. | 30 |
| Access Control & User Permission Management Common / High | Security, Theft & Access Control | New project set up on the evidence system; new stakeholder requires camera access; existing user's role changes; project reaches practical completion; or GDPR/data-privacy review requires access restriction. | use case | All active users have appropriately scoped access. Unauthorised or lapsed users removed. Configuration documented and compliant with data privacy obligations. | 10 |
| AI-Powered Safety Intelligence & SIF Detection Occasional / Medium | Safety Monitoring & Incident Management | A safety violation or SIF precursor condition is detected by the AI system on a live camera feed. | use case | Alert received, condition investigated, ground operative intervenes, near-miss logged. Detection event recorded as a leading indicator. | 8 |
| Before / After Progress Documentation Common / High | Progress Tracking & Documentation | Site manager/PM/client/engineer needs to demonstrate change in site conditions between two dates — to show progress, evidence disputed scope, document an RFI-relevant condition change, or prepare a stakeholder presentation. | use case | Before/after comparison produced, reviewed, and used for its intended purpose. Comparison screenshot archived in project record. | 10 |
| Client Handover & Completion Celebration Video Common / High | Content, Marketing & Business Development | Project approaches practical completion, a major milestone event is planned, or the client formally requests a project video as a contractual/commercial deliverable. | use case | Completion video formally presented to client at handover/celebration event. Contractor retains copy for marketing portfolio and award submissions. | 10 |
| Concrete Pour & Structural Work Documentation Common / High | Progress Tracking & Documentation | Concrete pour or major structural installation scheduled — requiring contemporaneous documentation for programme verification, QA, and precautionary record against future defect allegations. | use case | Pour/structural installation documented with complete timestamped video record retained in the evidence system archive. | 15 |
| Crane & High-Risk Lift Monitoring Common / High | Safety Monitoring & Incident Management | Crane mobilised and scheduled lifts programmed; or specific high-risk/complex lift requiring method statement/appointed person — requiring remote visibility and recording capability. | use case | Lift operation completed safely with full video record retained. Footage immediately available for investigation in event of incident/near-miss. | 15 |
| Dig Permit & Underground Utility Clearance Documentation Occasional / Medium | Compliance & Regulatory | A ground excavation activity is planned in an area with known or suspected underground utilities. Alternatively, a utility strike has occurred and an investigation requires whether the permit procedure was followed. | use case | A complete visual record exists confirming that the permit-to-dig procedure was followed. | 5 |
| Drone / Media Platform Migration & Consolidation Occasional / Medium | Specialist Capture & Emerging Technology | A construction team using one or more third-party platforms identifies data fragmentation, rising subscription costs, or a mandate to consolidate all project documentation into a single environment. | use case | All active drone survey data and site media accessible within the evidence system. Redundant platform subscriptions cancelled or consolidated. | 5 |
| Fire Investigation & Hot Work Safety Monitoring Common / High | Safety Monitoring & Incident Management | Fire, smoke event, or hot work near-miss occurs on site; or post-incident fire safety investigation initiated. | use case | Footage-based investigation report identifies ignition source, sequence of events, and compliance status. Responsibility attributed. Insurance claim lodged. | 15 |
| GDPR / Data Privacy Compliance for Camera Deployment Common / High | Compliance & Regulatory | New construction project begins with camera deployment decision (GDPR obligation triggered); or DPO/legal team raises compliance query about existing deployment. | use case | Camera deployment confirmed as compliant with data protection legislation. Documentation in place sufficient for regulatory audit or data subject complaint. | 15 |
| High-Risk Zone & Restricted Area Monitoring Common / High | Safety Monitoring & Incident Management | High-risk activity planned/ongoing — crane operations with exclusion zones, deep excavation with collapse risk, proximity to live buried services, or work near energised electrical infrastructure. | use case | High-risk activity completed without safety incident. Any exclusion zone breach detected and acted on in real-time. Footage retained as compliance record. | 10 |
| Industry Event & Conference Content Production Rare / Medium | Content, Marketing & Business Development | An industry conference, award submission deadline, documentary production brief, or mining/energy sector forum creates a need for high-quality, long-form visual documentation of a construction project. | use case | Conference presentation delivered, award entry submitted, or documentary segment broadcast. Contractor's project presented to industry peers in a polished, credible format. | 5 |
| Internal Staff Visibility & Intranet / Video Wall Integration Common / High | Stakeholder Reporting & Communication | Project reaches stage of sufficient visual interest that contractor leadership/communications function decides to make site visible to broader organisation. | use case | Internal communications channel maintained for project duration. At completion, final time-lapse/highlight reel distributed as achievement celebration. | 10 |
| MEP Commissioning Verification Occasional / Medium | Design Verification & Quality | MEP systems approaching practical installation completion and the T&C programme is due to commence — requiring a pre-commissioning walkdown. | use case | MEP commissioning record includes timestamped 360° and camera documentation of installed systems at point of sign-off. | 5 |
| Multi-Site / Portfolio-Level Remote Oversight Common / Medium | Progress Tracking & Documentation | Senior manager/director with multi-project oversight responsibility needs current status check — scheduled daily/weekly review, response to escalated concern, or portfolio board meeting preparation. | use case | Portfolio-level review completed. Sites performing to programme confirmed; sites with identified concerns flagged to site team. | 15 |
| Noise & Operating Hours Compliance Monitoring Common / High | Compliance & Regulatory | Reactive: a neighbour or local authority makes a formal complaint alleging out-of-hours working. Or proactive: site manager initiates routine daily monitoring to verify compliance. | use case | Evidence used to either formally respond to a complaint (closing it without penalty), proactively demonstrate compliance, or identify an internal breach and correct it. | 8 |
| Noise, Community & Environmental Compliance Monitoring Common / High | Compliance & Regulatory | Neighbour/resident group/local authority complaint about noise/out-of-hours working/nuisance; or planning condition requires proactive compliance demonstration. | use case | Compliance review concludes with footage demonstrating compliance (complaint rebutted) or breach identified (contractor acknowledges, implements corrective action). | 20 |
| Pay Application / Progress Claim Visual Verification Common / High | Subcontractor & Labour Management | Subcontractor submits monthly pay application asserting percentage of work complete that the main contractor's QS believes may be overstated or inconsistent with recent observations. | use case | Pay application certified at face value (with visual confirmation), adjusted downward with evidenced justification, or returned for revision. | 10 |
| Perimeter & Boundary Security Monitoring (Ongoing) Common / Medium | Security, Theft & Access Control | Site mobilisation and establishment of site compound/perimeter hoarding — at which point planning conditions/site security plan/contractor procedures require perimeter monitoring. | use case | Site reaches practical completion and demobilisation. Perimeter cameras recovered. Full archive retained per post-project period. Monitoring obligation formally discharged. | 10 |
| Post-Project Close-Out & Handover Documentation Common / High | Progress Tracking & Documentation | Project reaches practical completion; contractor must assemble and hand over documentation. Or post-completion defect/dispute triggers retrieval of footage archive. | use case | Close-out visual documentation package formally delivered to client. Footage archive remains accessible for the agreed retention period. | 20 |
| Pre-Construction Baseline & Site Condition Documentation Common / Medium | Progress Tracking & Documentation | Project mobilisation — contractor establishes site compound, prepares to commence works. PM/legal team identifies need to document existing conditions before ground disturbance/demolition/traffic movements. | use case | Baseline condition record complete and archived. Record available for immediate retrieval throughout project and post-completion liability period. | 10 |
| PTZ Camera Monitoring & Directional Control Common / Medium | Specialist Capture & Emerging Technology | A site manager, PM, or safety officer needs to inspect a specific area in detail, track a particular piece of plant, follow a delivery or lift in progress, or pre-position a camera for an upcoming high-risk activity. | use case | The operator has obtained the required visual information without a site visit. The PTZ returns to its default or patrol position, and the footage is available in the recording archive. | 8 |
| Regulatory / OSHA / HSE Investigation Support Common / High | Compliance & Regulatory | Statutory safety regulator formally notifies contractor of investigation following a reportable accident, dangerous occurrence, or specified near-miss. | use case | Regulatory investigation concludes. preserved footage supports contractor's defence or informs remediation plan. | 15 |
| RFI & Issue Logging with Visual Evidence Common / High | Design Verification & Quality | Site engineer/foreman/subcontractor identifies design discrepancy, coordination clash, construction error, or site condition requiring formal clarification/instruction. | use case | RFI/issue log closed out — formal response issued. Visual evidence forms part of permanent project record. | 10 |
| Safety Training & Lessons Learned Using Site Footage Common / High | Safety Monitoring & Incident Management | Recordable incident, near-miss, or observed unsafe behaviour occurs on site; or periodic safety review cycle creates need for new relevant training content. | use case | Footage-based training content delivered. Attendance logged. Lesson-learned formally recorded and shared across business if appropriate. | 15 |
| Smart Search / Object Detection for Operational Intelligence Occasional / Medium | Design Verification & Quality | A site manager or PM needs to locate a specific object, person, vehicle, or activity within a large volume of recorded footage — either reactively (an incident occurred) or proactively (routine intelligence gathering). | use case | A targeted set of timestamped footage clips returned, reviewed, and acted upon. Intelligence need satisfied without manual footage review. | 5 |
| Snagging / Punchlist Documentation Common / Medium | Design Verification & Quality | Project reaches practical completion; client/employer's agent initiates formal snagging inspection to identify outstanding defects/incomplete works. | use case | All snagging items on formal punchlist rectified, independently verified, and signed off by client. Defects liability period commences. | 10 |
| Stockpile, Earthworks & Volume Quantity Tracking Common / Medium | Claims, Disputes & Legal Evidence | Subcontractor/haulier submits payment application claiming earthworks volumes/stockpile quantities the main contractor's QS cannot independently verify. | use case | Quantity dispute resolved — subcontractor's claimed volumes verified and paid, or drone/camera evidence demonstrates discrepancy and payment adjusted. | 10 |
| Subcontractor Plant & Equipment Utilisation Verification Common / High | Subcontractor & Labour Management | Subcontractor/plant hire company submits invoice for plant utilisation on day-rate/time-rate basis; main contractor's QS/PM believes charged period includes time when plant was not on site or was idle. | use case | Plant utilisation dispute resolved — invoice confirmed and paid, or reduced to reflect verified utilisation period. | 10 |
| Sustainability & Environmental Impact Reporting Occasional / Low | Compliance & Regulatory | A project team is required to produce a sustainability report or contribute to a CO₂/environmental impact assessment as a contractual obligation, client ESG mandate, or planning condition. | use case | Sustainability report submitted with the evidence system-sourced data contributing to specific indicators. Documented repeatable process established for future reporting cycles. | 5 |
| Tendering & Bid Preparation — Visual Portfolio Common / Medium | Content, Marketing & Business Development | Contractor's business development team identifies a tender opportunity requiring demonstration of relevant project experience. | use case | Tender submission/capability presentation submitted. Visual portfolio content differentiates contractor from competitors relying on written case studies. | 10 |
| Union / Labour Compliance & Workforce Verification Rare / Low | Subcontractor & Labour Management | A union compliance obligation, contractual workforce requirement, or production rate discrepancy prompts a review of on-site labour composition. | use case | Workforce composition confirmed as compliant, or discrepancy identified, documented, and escalated. | 3 |
| Vehicle & Plant Safety Incident Investigation Common / High | Safety Monitoring & Incident Management | Vehicle/plant incident occurs at site/gate — collision, near-miss with pedestrian, plant in restricted zone, or traffic management violation reported. | use case | Footage-based incident investigation produces factual timeline. Report submitted to insurer/legal counsel/regulatory authority. Traffic management amendments implemented. | 15 |
| VR / Immersive Site Review Rare / Low | Specialist Capture & Emerging Technology | A senior stakeholder who is geographically remote needs to conduct a meaningful site review that goes beyond flat camera footage at a significant milestone where spatial understanding of the site is important. | use case | The remote stakeholder completes the immersive site review, raises concerns for follow-up, and eliminates the need for a physical site visit. | 2 |
| Weighbridge & Tipping Truck Workflow Monitoring Rare / Low | Specialist Capture & Emerging Technology | A bulk earthworks or demolition project is underway where a subcontractor is being paid on a per-load or per-tonne basis and the main contractor needs to verify claimed loads. | use case | A reconciled load count and tonnage record produced, confirming or identifying a discrepancy. Used to approve, adjust, or dispute the subcontractor's payment application. | 2 |