RDI workflow
Delivery Verification & Material Quantity Reconciliation
A gate-report ANPR system provides the primary data layer — automatically logging all vehicle entries and exits, enabling cross-reference of actual delivery counts against paper dockets and supplier invoices.
- Category
- Claims, Disputes & Legal Evidence
- Frequency
- Very Common
- Confidence
- High
- Evidence records
- 25
- Cost model
- Qualitative
Trigger, activity, conclusion
A supplier or haulier submits a delivery invoice claiming quantities the site team believes are inconsistent with what was actually received — or a routine reconciliation at month-end reveals a discrepancy.
Cross-referencing Gate Report vehicle entry/exit logs and camera recordings against paper delivery dockets and supplier invoices.
Delivery record verified and invoice approved, adjusted, or rejected based on the camera and Gate Report evidence.
Workflow steps
- Step 01
A delivery invoice, docket bundle, or day-work sheet received from a supplier or haulier claiming payment for a number of deliveries or material volumes.
Inferred - Step 02
Site manager, QS, or logistics coordinator reviews the claimed delivery count or volume and identifies a discrepancy.
Inferred - Step 03
Gate Report accessed and filtered by the relevant date range, gate, and vendor/vehicle category to produce a log of all vehicle entry events for the disputed period.
Evidenced - Step 04
Gate Report vehicle count compared against the invoiced delivery count — discrepancies noted and documented.
Evidenced - Step 05
For deliveries where load confirmation is needed, camera recordings at the gate or delivery zone reviewed to visually confirm vehicle load status and content.
Inferred - Step 06
For plant and equipment hire disputes, recordings of the relevant work zone reviewed to confirm that plant was on site and operating for the claimed hours.
Inferred - Step 07
Discrepancy evidence (Gate Report export + relevant footage clips) compiled and presented to the supplier or subcontractor.
Evidenced - Step 08
Supplier either confirms the error and issues a corrected invoice, or disputes the Gate Report data. In most evidenced cases, Gate Report data accepted as definitive.
Evidenced - Step 09
Corrected invoice approved and adjustment recorded in the cost management system.
Inferred - Step 10
Gate Report and footage archive retained as part of the project's payment audit trail.
Inferred
Evidence records
We manage to save €100k in contractor over-charges.
Subcontractors claimed that they had delivered tables to site. We were able to see that they did not deliver any tables.
Reports on productivity — how many trucks come into the site, any missing dockets. Any invoices too high.
ROI model
dispute claims
Evercam provides visual evidence that resolves or prevents disputes with subcontractors, suppliers, and clients. Saving from faster resolution, avoided escalation, and prevented overcharges.
saving = (disputes_avoided_pct × disputes_per_year × avg_resolution_cost) + (overcharges_prevented_per_year × avg_overcharge_value)