RDI workflow
Automated Daily / Weekly Progress Photo Distribution
the evidence system's Snapmail feature automatically captures scheduled progress photos from site cameras and distributes them to a configured distribution list — replacing the manual process of a site operative photographing the site and emailing stakeholders.
- Category
- Progress Tracking & Documentation
- Frequency
- Very Common
- Confidence
- High
- Evidence records
- 30
- Cost model
- Qualitative
Trigger, activity, conclusion
A scheduled time interval arrives (e.g., daily at 07:00, or weekly on Monday morning) as configured in the evidence system's Snapmail settings.
Automatically capturing a site progress photograph at a configured interval and distributing it to a defined list of stakeholders without any manual effort from site staff.
Stakeholders receive a timestamped progress photo in their inbox at the agreed cadence for the duration of the project.
Workflow steps
- Step 01
Project set up in the evidence system and cameras installed and positioned to capture meaningful progress views.
Inferred - Step 02
Project manager or the evidence system administrator configures Snapmail — selecting cameras, defining the capture schedule (daily, weekly, or custom), and setting the time of capture.
Evidenced - Step 03
Distribution list assembled — typically including the client/owner, senior management, PM, remote stakeholders, and any other parties requiring regular site visibility.
Evidenced - Step 04
Snapmail configuration saved and activated; the system begins running autonomously.
Evidenced - Step 05
At each scheduled interval, the evidence system automatically captures a still image from the configured camera(s) with a timestamp.
Evidenced - Step 06
Image automatically packaged into an email and delivered to all recipients on the distribution list.
Evidenced - Step 07
Recipients view the image in their inbox — no login or platform access required.
Inferred - Step 08
Recipients who wish to view more detail may click through to the live the evidence system platform if they have access credentials.
Inferred - Step 09
Image retained in the the evidence system archive, forming a chronological photographic record of site progress.
Evidenced - Step 10
At project close-out, the archive of scheduled images constitutes a complete, timestamped photographic history of the build.
Inferred
Evidence records
Snapmail configured to deliver daily site images to a client distribution list, explicitly replacing the previous manual photo-and-email process performed by the site foreman.
Client extended their the evidence system subscription specifically because the weekly Snapmail to the owner's representative had become an expected deliverable under the project protocol.
Project manager noted that Snapmail had replaced the requirement for a dedicated site photographer previously budgeted into the project cost plan.
ROI model
automated content
Evercam eliminates manual effort for recurring content production (progress photos, time-lapse, marketing videos). The baseline cost is the manual time per deliverable × frequency.
saving = manual_hours_per_deliverable × deliverables_per_month × project_duration_months × hourly_rate × evercam_reduction_pct