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Workflow pack

Gate & Logistics

Monitor gate activity, vehicle movement, theft, deliveries, logistics evidence, and site security using persistent site records.

Primary readers

Operations manager, Security manager, Logistics manager

RDI loop

Problem, evidence, decision, outcome

Use the same structure across every pack so the category remains comparable across site problems.

  1. 01

    Trigger

  2. 02

    Evidence

  3. 03

    Interpretation

  4. 04

    Action

  5. 05

    Outcome

  6. 06

    Measurement

A workflow is complete only when the final measurement can improve the next decision.

Signal

Reference depth

The ledger signal shows how much active workflow and evidence depth sits behind this pack.

Active workflows
9
Evidence records
149
High confidence
5
Very common
4
Cost models
5

Value

Why this pack matters

The value case is grounded in evidence quality, decision speed, and measurable project outcomes.

Gate and logistics is a clear replacement story because teams already spend heavily on access control, guards, delivery checks, and incident investigations.

Example metrics

  • Guard replacement
  • theft investigation
  • delivery verification

Workflows in this pack

Very Common / HighAfter-Hours Security Monitoring & Intruder Detectionthe evidence system live view and cloud/local recordings enable PMs, site managers, and security officers to remotely detect, review, and respond to after-hours activity including trespass, break-ins, and unauthorised vehicle access.Trigger: An after-hours breach or suspicious event is identified — found by site staff on arrival, flagged during proactive overnight monitoring, triggered by a third-party security service, or surfaced by a motion detection alert.Outcome: A footage clip with timestamps is exported and handed to the police. An insurance notification is raised if property was damaged. Protective measures implemented.35evidence10stepsCmodelVery Common / HighDrone-Based Site Survey & Aerial Progress Capturethe evidence system's drone capture service provides scheduled or triggered aerial site surveys that feed directly into progress reporting and milestone verification workflows, with capability for quantity measurement, cut-and-fill analysis, and logistics overview.Trigger: Scheduled survey interval arrives (weekly, fortnightly, monthly), major construction milestone reached, or specific quantity measurement/logistics review required.Outcome: Processed aerial imagery/video delivered to project team via the evidence system platform; progress compared against programme; quantities verified; visual record archived.20evidence10stepsBmodelVery Common / HighGate Access Control & Vehicle Movement Monitoringthe evidence system's Gate Report product (ANPR) is the primary tool for this workflow. It automatically captures, logs, and reports all vehicle entry and exit events at site gates, replacing manual gate logs, sign-in sheets, and paper dockets.Trigger: A construction site gate opens for the working day, or a project commences operations requiring structured tracking of vehicle movements as a contractual, operational, or compliance requirement.Outcome: A verified, timestamped, exportable log of all vehicle movements exists for the site — enabling delivery reconciliation, invoice validation, compliance reporting, and dispute resolution.30evidence10stepsCmodelVery Common / HighMaterial & Equipment Theft Investigationthe evidence system recordings — particularly local high-frame-rate recordings — serve as the primary and often sole visual evidence source for documenting construction site theft events.Trigger: Site personnel arrive to discover that materials, equipment, tools, plant, copper wiring, or other valuable assets have been stolen — typically overnight, over a weekend, or during a bank holiday.Outcome: A structured footage evidence package is submitted to the police and insurance company. Police investigation proceeds using footage as primary evidence, sometimes leading to recovery of stolen goods.35evidence11stepsCmodelCommon / HighAccess Control & User Permission Managementthe evidence system platform user management — role-based access levels, project/camera-level permission granularity, ability to add/remove external users — supports the administrative workflow of controlling who sees which feeds, for how long, with what capability.Trigger: New project set up on the evidence system; new stakeholder requires camera access; existing user's role changes; project reaches practical completion; or GDPR/data-privacy review requires access restriction.Outcome: All active users have appropriately scoped access. Unauthorised or lapsed users removed. Configuration documented and compliant with data privacy obligations.10evidence10stepsQqualitativeOccasional / MediumDrone / Media Platform Migration & Consolidationthe evidence system acts as the consolidated platform into which drone survey data and site media previously hosted on third-party platforms (Pix4D, DroneDeploy, Propeller) is migrated and centralised.Trigger: A construction team using one or more third-party platforms identifies data fragmentation, rising subscription costs, or a mandate to consolidate all project documentation into a single environment.Outcome: All active drone survey data and site media accessible within the evidence system. Redundant platform subscriptions cancelled or consolidated.5evidence9stepsQqualitativeCommon / MediumPerimeter & Boundary Security Monitoring (Ongoing)the evidence system cameras on site hoardings, perimeter fencing, and boundary structures provide continuous passive monitoring — replacing traditional manned guarding or standalone CCTV.Trigger: Site mobilisation and establishment of site compound/perimeter hoarding — at which point planning conditions/site security plan/contractor procedures require perimeter monitoring.Outcome: Site reaches practical completion and demobilisation. Perimeter cameras recovered. Full archive retained per post-project period. Monitoring obligation formally discharged.10evidence9stepsCmodelCommon / MediumPTZ Camera Monitoring & Directional Controlthe evidence system's PTZ camera integration allows authorised users to actively direct camera orientation via the the evidence system platform — panning to follow moving plant, tilting to track vertical construction progress, zooming to inspect specific installation details, or pre-programming patrol routes.Trigger: A site manager, PM, or safety officer needs to inspect a specific area in detail, track a particular piece of plant, follow a delivery or lift in progress, or pre-position a camera for an upcoming high-risk activity.Outcome: The operator has obtained the required visual information without a site visit. The PTZ returns to its default or patrol position, and the footage is available in the recording archive.8evidence0stepsQqualitativeRare / LowVR / Immersive Site ReviewCurrently, the evidence system has no native VR integration or immersive playback capability. The workflow represents a product opportunity: integrating the evidence system's 360° capture footage into VR headset environments for immersive remote site review.Trigger: A senior stakeholder who is geographically remote needs to conduct a meaningful site review that goes beyond flat camera footage at a significant milestone where spatial understanding of the site is important.Outcome: The remote stakeholder completes the immersive site review, raises concerns for follow-up, and eliminates the need for a physical site visit.2evidence9stepsQqualitativeRare / LowWeighbridge & Tipping Truck Workflow MonitoringCurrently, the evidence system does not have a native integration with weighbridge systems. The workflow represents a product development opportunity: integrating the evidence system's Gate Report ANPR with weighbridge data to automatically cross-reference truck identity, load weight, and tipping event against claimed tonnage.Trigger: A bulk earthworks or demolition project is underway where a subcontractor is being paid on a per-load or per-tonne basis and the main contractor needs to verify claimed loads.Outcome: A reconciled load count and tonnage record produced, confirming or identifying a discrepancy. Used to approve, adjust, or dispute the subcontractor's payment application.2evidence8stepsQqualitative

Evidence examples

After-Hours Security Monitoring & Intruder Detection

“The timestamps were the key — even though we couldn't read the plate clearly, the police used the exact time from the evidence system to pull the vehicle from the council CCTV on the road outside. They had a suspect within 48 hours.”

Anonymized evidence record 9.1

Drone-Based Site Survey & Aerial Progress Capture

“Drone survey used to capture aerial progress imagery at key construction milestones, with footage compiled for client reporting and stakeholder presentations — providing a whole-site view unavailable from fixed cameras.”

Anonymized evidence record 22.1

Gate Access Control & Vehicle Movement Monitoring

“The main value of Gate Report has been being able to verify that vehicles are not turning left out of site — a specific term the project agreed on.”

Anonymized evidence record 13.1

Material & Equipment Theft Investigation

“$500,000 worth of stolen materials — footage will be critical for both the investigation and insurance claims. The internal CCTV system inside the building was cut during the burglary, leaving the evidence system as the only available visual record.”

Anonymized evidence record 10.1

Access Control & User Permission Management

“Recurring administrative workflow of managing who has access to which camera feeds across projects — confirming this is a distinct, actively managed workflow rather than a one-time setup.”

Anonymized evidence record 43.1

Drone / Media Platform Migration & Consolidation

“Customer migrating drone and site media from third-party platforms (Pix4D, DroneDeploy, etc.) into the evidence system — confirming the consolidation trigger and the platform migration steps as an evidenced workflow pattern.”

Anonymized evidence record 49.1