RDI workflow
Weekly Progress Meeting Preparation & Presentation
the evidence system camera images, time-lapse clips, 360° walk documentation, and the Compare tool are used to prepare visual content embedded into weekly or OAC meeting decks.
- Category
- Stakeholder Reporting & Communication
- Frequency
- Very Common
- Confidence
- High
- Evidence records
- 25
- Cost model
- Qualitative
Trigger, activity, conclusion
A recurring weekly, bi-weekly, or monthly project meeting is scheduled, and the project manager must prepare a visual progress update to accompany the written programme and cost report.
Selecting, assembling, and presenting visual evidence of site progress to give remote stakeholders, owners, architects, and senior management an accurate picture of current site status.
Meeting conducted with shared visual understanding of site progress. Decisions on programme, resource deployment, or RFI resolution made with current visual evidence.
Workflow steps
- Step 01
Weekly meeting cadence triggers preparation — typically 24–48 hours before the scheduled meeting.
Inferred - Step 02
PM or site manager reviews recent the evidence system camera images and identifies the most informative views for each agenda item.
Inferred - Step 03
Compare tool used to generate before/after images for areas where progress needs to be demonstrated clearly.
Inferred - Step 04
A short time-lapse clip generated in the evidence system's Time-Lapse Creator for the reporting period, or an existing weekly time-lapse accessed from the Media Hub.
Evidenced - Step 05
Where 360° captures have been completed for the relevant period, the 360° walk is reviewed and key frames or a walk link prepared for sharing.
Inferred - Step 06
Visual assets (screenshots, Compare images, time-lapse clip, 360° link) assembled into the meeting presentation deck.
Inferred - Step 07
In meetings where participants have platform access, the evidence system live view or Media Hub may be shared directly on-screen rather than via embedded slides.
Inferred - Step 08
During the meeting, PM presents the visual progress update alongside the written programme using the evidence system images as the primary reference.
Evidenced - Step 09
Attendees review visuals and raise questions, approvals, or concerns that inform programme and resource decisions.
Inferred - Step 10
Meeting minutes recorded; visual assets saved and linked to the meeting record for audit trail purposes.
Inferred
Evidence records
Skanska USA uses a tiered approach — monthly meetings with the design team, bi-weekly meetings with owners, and internal marketing — all sourcing from the same Time-Lapse Pro video, assembled differently for each audience.
Project manager used the evidence system's Compare tool to prepare before/after progress slides for a bi-weekly OAC meeting — the tool reduced meeting preparation time from two hours to approximately 20 minutes.
Site manager presented live the evidence system camera views directly on-screen during a weekly progress meeting with a remote client, enabling the client to direct the camera PTZ to specific areas of interest in real time — turning the progress meeting into an interactive remote site walk.
ROI model
automated content
Evercam eliminates manual effort for recurring content production (progress photos, time-lapse, marketing videos). The baseline cost is the manual time per deliverable × frequency.
saving = manual_hours_per_deliverable × deliverables_per_month × project_duration_months × hourly_rate × evercam_reduction_pct