RDI workflow
Access Control & User Permission Management
the evidence system platform user management — role-based access levels, project/camera-level permission granularity, ability to add/remove external users — supports the administrative workflow of controlling who sees which feeds, for how long, with what capability.
- Category
- Security, Theft & Access Control
- Frequency
- Common
- Confidence
- High
- Evidence records
- 10
- Cost model
- Qualitative
Trigger, activity, conclusion
New project set up on the evidence system; new stakeholder requires camera access; existing user's role changes; project reaches practical completion; or GDPR/data-privacy review requires access restriction.
Configuring and maintaining user access permissions — adding/removing users, assigning roles, applying camera-level restrictions, setting access expiry.
All active users have appropriately scoped access. Unauthorised or lapsed users removed. Configuration documented and compliant with data privacy obligations.
Workflow steps
- Step 01
New project created on the evidence system platform; primary account administrator designated.
Inferred - Step 02
Core project team members invited and assigned Admin/Manager roles.
Evidenced - Step 03
Client representatives invited and assigned appropriate read-level access.
Evidenced - Step 04
Subcontractor PMs added with project-specific/camera-specific restrictions.
Evidenced - Step 05
External parties (insurers, H&S consultants) granted time-limited or project-specific access.
Evidenced - Step 06
Access permissions periodically reviewed to confirm appropriateness.
Inferred - Step 07
As project progresses, access adjusted based on evolving team composition.
Evidenced - Step 08
At practical completion, access for temporary stakeholders removed.
Inferred - Step 09
Post-completion, limited long-term access retained for defect investigation period.
Inferred - Step 10
Access configuration documented for audit and GDPR compliance.
Inferred
Evidence records
Recurring administrative workflow of managing who has access to which camera feeds across projects — confirming this is a distinct, actively managed workflow rather than a one-time setup.
Role-based access configuration where only Read+Share users can view full video — illustrating the operational specificity of permission management decisions that must be actively maintained.
Gate Report data ring-fenced from client-level users (OPW) — demonstrating that access management has direct commercial and GDPR implications that must be actively managed throughout the project lifecycle.
ROI model
Qualitative workflow
This workflow is currently represented as a qualitative benefit. A parametric cost model should be added only when the assumption set is credible.